Business Assistant

Oklahoma City, OK

Full-Time

 

Overview:

A highly creative and entrepreneurial design-build studio is looking for a flexible and collaborative Business Office Assistant who loves process, details, and creating order!

 

You would be joining a 20+ member firm within a supportive environment and be working alongside, taking work from, and being mentored by the head of corporate resources.

 

Responsibilities:

• Accounts Payable (A/P) entry (main focus)

-Data entry and invoice coding for multiple company entities and in multiple accounting systems

-General bookkeeping duties

-Maintain and update compliance documentation:​

*Insurance COIs

*W9s

*Contracts and Subcontracts

*Affidavits

*Lien releases

*Vendor Account Applications

• Accounts Receivable (A/R) assistance

• Payroll reporting and review

• Human Resources policy and compliance assistance

• Other tasks as assigned by supervisor

 

Qualifications:

• We’re looking for an organized self-starting, quick-learner; someone who is “process-minded.”

• QuickBooks experience (Desktop and/or QBO) is required for this role.

• A high school diploma at minimum is required.  We value experience.  A degree is welcome.  Previous Accounts Payable/Receivable experience and mathematical knowledge are what we are looking for!

• Proficient in basic MS Office applications (Word, Excel, Outlook, and Teams)

• Experience with any of the following also will score points with us:

-Knowledge of AIA Contracts and documents (ACD5) software

-MavenLink & T-Sheets software

-HR knowledge and experience

-Adobe and/or graphic design software

• Experience working in the Architecture and/or Construction industry a plus!

 

Physical & Other Requirements:

• Constantly operates a computer and other office equipment.

• Visually identifies, observes, and assesses.

• Frequent verbal communications with colleagues.

• Frequently remains in a stationary position (standing and/or sitting).

• Occasionally moves to accomplish tasks and/or to get from one worksite to another.

• Occasionally moves common office materials (able to lift 10 lbs over head).

• Must have reliable transportation to be at work.

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Other Details:

• Full-time / 40 hour work week in office (Monday-Friday)

-(COVID-19 considerations: a small number work in the office presently)

• No travel outside of OKC area

• Business casual work attire

• Salary Range: commensurate with experience

• Excellent benefits package

-Full health, vision, and dental for employee

-401(k) plan

-Life insurance

-Discounted YMCA membership

-Tiered PTO + week of Christmas/New Year’s off

• Crazy in-house coffee setup (seriously, java heads will love it!)

 

If this job sounds like a great fit for you, do the following:

1. Send an email with your resume to our team at Recruiting@SummitPartners.Consulting

2. Put “Business Assistant role” in the subject line

3. Write a short paragraph about why you would be a good fit for this role

4. Indicate what days/times work best for a possible phone/Zoom/or in-person interview

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Sorry recruiters, this post is not for you...we're looking to speak directly to candidates for this role and not to utilize your services.  Please do not contact us regarding solicitation for your services nor repost this opening.  Thank you, kindly.